Log time and submit your week
My time is your timesheet: one week at a time (Monday to Sunday, in your own time zone), one column per day. You log your hours through the week against the project tasks you work on, then submit the week. A Planner, or the project’s manager, approves it. Anyone with a Member or Planner seat has My time.
Once the Autotask connector is on, approved time is written to Autotask for you, so you never enter the same time twice. Until then, approved time stays in ProjectSmith and counts towards each task’s hours logged.
How a time entry moves
Section titled “How a time entry moves”| Status | What it means | Can you edit it? |
|---|---|---|
| Draft | You’ve logged it but not submitted the week | Yes |
| Submitted | Waiting for a Planner or the project’s manager to approve | No, unless it’s sent back |
| Approved | Approved, and locked | No. Only a Planner can reopen it |
| Rejected | Sent back to you, with a reason | Yes. Fix it and submit the week again |
Log time
Section titled “Log time”- Go to My time. It opens on the current week; use the arrows to move between weeks, and This week to come back.
- Choose Log time, or Add under a day.
- Pick the Task. The list shows the open tasks you’re assigned to, grouped by project.
- Set the Date and the Hours. Hours go in quarter-hour steps (
0.25,0.5,1.75…); the − and + buttons move a quarter hour at a time. - Check Billable. It starts from the task’s default; change it if this particular work shouldn’t be billed (or should).
- Add Notes describing the work. Notes go to Autotask with the time, so write them for whoever reads the invoice.
- Choose Log time. The entry appears in its day as a Draft.
The week bar shows your total against your weekly capacity. A day can hold at most 24 hours across all your entries.
Screenshot placeholder: My time with a week of entries across two projects.
To change or remove a draft, select it, then Save or Delete.
Use the timer
Section titled “Use the timer”- Open the task on its project board and choose Start timer at the bottom of the task panel.
- Work. The running timer shows at the top of every page in ProjectSmith, with the time so far.
- Choose Stop. The time becomes a Draft entry on the day the timer started, rounded up to the next quarter hour (a few seconds counts as 0.25 hours). Add a note before you submit.
Starting a timer on another task stops the running one first and saves it as a draft. A timer left running for more than 24 hours is stopped for you, capped at 24 hours, with a note asking you to check the hours.
Submit your week
Section titled “Submit your week”- Check the week: every entry has a note, the right task, and the right billable setting.
- Choose Submit week. ProjectSmith shows the number of entries and the hours you’re submitting.
- Confirm. The week’s draft entries change to Submitted and can’t be changed while they wait.
If entries are rejected, the week shows the approver’s reason at the top. Fix the entries and choose Submit week again.
Common questions
Section titled “Common questions”I submitted the wrong hours. Ask your approver to reject the week. The entries come back to you to fix.
Can I log time against a task that isn’t mine? On projects you work on, yes: you can log time on any project where you’re assigned to a task or that you manage. The picker lists your own tasks.
Who approves my time? A Planner, or the manager of the project the time is on. Nobody approves their own time, so a Planner’s week is approved by another Planner or the project’s manager.
Why is my timer entry on yesterday? Time is dated by the day the timer started, in your time zone.